This provides an overview of the objects that are imported and updated using Yokoy Connect.
Object | Expense | Invoice |
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No customization is possible from the front-end. Customization requests must be discussed in a project and may lead to additional costs.
Users EXPENSE INVOICE
Basic Functionality
Sync Frequency
First trigger
Based on changes
Prerequisites to sync users to Yokoy
Employee in SAP Business ByDesign must be assigned to a company and a cost center
Employee in SAP Business ByDesign must have an email address in the employees Personnel File under Employment > Workplace Contact Data
The assigned companies and cost centers must be available in Yokoy with the correct mapping. More information under https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/4226908189/Yokoy+Settings+for+Expenses#Companies and https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/4226908189/Yokoy+Settings+for+Expenses#Cost-Centers.
As a default the synced user will not be invited to join Yokoy. If this is needed it must be set before starting the sync.
Manual import
If there are already users in Yokoy you must map them to the users in SAP. The mapping is done using the UUID from the SAP Business ByDesign employee (without hyphen '-'). This information can be imported in Yokoy either manually or via a POST request. If you use a post request, you need to update the field customerinformation.exernalId. For more information check https://docs.yokoy.ai/#tag/User/paths/~1users~1%7BuserId%7D/patch.
Check the E-Mail Address of the Yokoy User and the SAP Business ByDesign User. It should be the same e-mail address for both users.
Field Mapping
The field mapping details is documented here: . It can be checked upon request.
Cost Objects EXPENSE INVOICE
Basic Functionality
Sync Frequency
Prerequisites to sync cost objects to Yokoy
Field Mapping
The field mapping details is documented here: /wiki/spaces/BYDYOKOY/pages/3665952769. It can be checked upon request.
Suppliers INVOICE
Basic Functionality
Sync Frequency
Prerequisites to sync suppliers to Yokoy
Field Mapping
The field mapping details is documented here: . It can be checked upon request.