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Initial Full Sync | The initial sync is triggered upon request. In this case, all employees from SAP Business ByDesign will be synced to Yokoy. Check https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/edit-v2/4491804702#Prerequisites-to-sync-users-to-Yokoy to understand which employees will be considered for the sync. |
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Continuous Change | This sync happens as soon as an employee is created or updated in SAP Business ByDesign (due to an event notification). Based on the action, a new user will be created in Yokoy or one will be updated. Check https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/edit-v2/4491804702#Prerequisites-to-sync-users-to-Yokoy to understand which employees will be considered for the sync. |
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Initial Full Sync | The initial sync is triggered upon request. In this case, all cost centers from SAP Business ByDesign will be synced to Yokoy. Check https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/edit-v2/4491804702#Prerequisites-to-sync-cost-objects-to-Yokoy to understand which cost centers will be considered for the sync. |
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Continuous Change | This sync happens as soon as a cost center is created or updated in SAP Business ByDesign (due to an event notification). Based on the action, a new cost center will be created in Yokoy or one will be updated. Check https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/edit-v2/4491804702#Prerequisites-to-sync-cost-objects-to-Yokoy to understand which employees will be considered for the sync. |
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The suppliers from SAP Business ByDesign are used to create the suppliers in Yokoy. In detail organizational suppliers will be created in Yokoy and assigned to the relevant legal entities. This assignment is done based on the data provided by SAP. For each SAP Business ByDesign company (= Yokoy legal entity) that is listed in the Financial Data of supplier in SAP Business ByDesign, a legal entity supplier for the corresponding legal entity will be created in Yokoy.
Sync Frequency
Based on the functionality there are two sync frequencies:
Initial Full Sync | The initial sync is triggered after activating Yokoy Connect. In this case, all supplier from SAP Business ByDesign will be synced to Yokoy. As described in https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/edit-v2/4491804702#Basic-Functionality.2 organizational and legal entity suppliers will be created. Check https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/edit-v2/4491804702#Prerequisites-to-sync-suppliers-to-Yokoy to understand which suppliers will be considered for the sync. |
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Continuous Change | This sync happens as soon as a supplier is created or updated in SAP Business ByDesign (due to an event notification). Based on the action, a new supplier will be created in Yokoy or one will be updated. Check https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/edit-v2/4491804702#Prerequisites-to-sync-suppliers-to-Yokoy to understand which supplier will be considered for the sync. |
Prerequisites to sync suppliers to Yokoy
To sync suppliers from SAP Business ByDesign to Yokoy, the following must be met:
The relevant companies must be available in Yokoy with the correct mapping. More information under https://dataunitag.atlassian.net/wiki/spaces/BYDYOKOY/pages/4227432449/Yokoy+Settings+for+Invoices#Companies.
Field Mapping
The field mapping details is documented here: https://dataunitag.atlassian.net/wiki/x/BADo2g. It can be checked upon request.