Follow the following steps to setup your SAP Business ByDesign (by your IT partner or by us) to be able to use Yokoy Connect for Yokoy Expenses.
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👥 User roles and permissions
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After you saved it you can edit the access rights. The DUYOK business user needs the following access rights:
Work Center | View Assignment ID |
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Work Center | View Assignment ID | ||
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Application and User Management |
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Personnel Administration |
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Business Partner Data |
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Supplier Base |
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🖥️ Integration Settings
This section provides a description of the steps that have to be taken to set up the basic configuration in a SAP Business ByDesign and Yokoy to be able to connect both systems.
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1. Communication System
In order to use the integration a communication scenario is needed. This scenario is very easy to create and needs to be named Yokoy. The communication system must be Internet.
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2. Communication Scenario
The communication scenarios are created to meet the needs of the integration. For each technology used a different communication scenario must be used.
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Operation Description | Service Name | Internal Documentation |
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Create journal entries |
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3. Communication Arrangement
The communication arrangement defines which services can be used to exchange business documents and data electronically with external systems.
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OData Service | Business Object | OData | Internal Documentation | ||||||||||
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costcentre | Cost Centre |
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employee | Employee |
| https://dataunitag.atlassian.net/wiki/spaces/DUIN/pages/3665100801/Employees#GET-Employees-(OData) | supplierinvoices | Supplier Invoice
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Communication Arrangement for SOAP
When creating a SOAP communication arrangement you only need to choose the communication system and scenario created before. Here again, you can choose the authentication method to User ID and Password. Please set the password of the user identical to the communication arrangement for OData.
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4. Event Notification
Event Notifications are used to get a notification when an object is created, updated or deleted.
Event Notification | Business Object | Subscription | Internal Documentation |
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Yokoy_CostCenter | Cost Centre | Create, Updated | |
Yokoy_Employee | Employee | Create, Updated, Delete |
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📁 Master Data
Create a new Account Determination Group for Suppliers (Employees, Credit Card)
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If credit card expenses are used, create a new supplier for the credit card provider in SAP and map it to the credit card in Yokoy. This way, the journal entry will be created against the credit card provider resulting in an open payable for the supplier.
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🧩 Extension Fields
In order to link the employees and suppliers extension fields are needed. The following extension fields must be created.
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