This provides an overview of the objects that are imported and updated using Yokoy Connect. If some entries are already in Yokoy (e.g. Users, Cost Centers) they may need some adjustment and manual mapping.
Object | Expense | Invoice |
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As a default the synced user will not be invited to join Yokoy. If this is needed it must be set before starting the sync. |
Manual
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Mapping
If there are already users in Yokoy and then initial sync can’t be used, you must map them to the users in SAP. The mapping is done using the UUID from the SAP Business ByDesign employee (without hyphen '-'). This information can be imported in Yokoy either manually or via a POST request. If you use a post request, you need to update the field customerinformation.exernalId. For more information check https://docs.yokoy.ai/#tag/User/paths/~1users~1%7BuserId%7D/patch.
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Prerequisites to sync cost objects to Yokoy
Manual Mapping
If there are already cost objects in Yokoy you must map them to the cost centers in SAP. The mapping is done using Cost Center ID from the SAP Business ByDesign cost center. This information can be added manually to the column Kennziffer (ERP).
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If cost centers from SAP are missing in Yokoy please check with the customer how they should be mapped. This impacts the creation of a user as the integration may not find the needed cost center ID that comes from SAP. |
Field Mapping
The field mapping details is documented here: /wiki/spaces/BYDYOKOY/pages/3665952769. It can be checked upon request.
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