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When an expense report in Yokoy has the status reviewed, then a journal entry voucher will be created in SAP with that information.
Prerequisites to sync expenses to SAP Business ByDesign
To sync expenses from Yokoy to SAP Business ByDesign, the following must be met:
The user owning the expense must be mapped to an employee in SAP Business ByDesign. See https://dataunitag.atlassian.net/wiki/x/HoC7CwE for more information.
Field Mapping
The field mapping details is documented here: /wiki/spaces/BYDYOKOY/pages/3667263489. It can be checked upon request.
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Status Ready to be Exported | As soon as an expense has the status Ready to be Exported the expense will be exported in Yokoy and a journal entry will be created in SAP Business ByDesign. |
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Prerequisites to sync
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card transactions expenses to SAP Business ByDesign
To sync card transaction expenses from Yokoy to SAP Business ByDesign, the following must be met:
The user owning the expense must be mapped to an employee in SAP Business ByDesign. See https://dataunitag.atlassian.net/wiki/x/HoC7CwE for more information.
Field Mapping
The field mapping details is documented here: /wiki/spaces/BYDYOKOY/pages/3667263489 . It can be checked upon request.
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Status In Approval or In Review | As soon as an invoice has the status In Approval or In Review a supplier invoice will be created in SAP Business ByDesign with a block for further processing. |
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Status Ready to be Exported | As soon as an invoice has the status Ready to be Exported the supplier invoice in SAP Business ByDesign will be updated with the new data. Furthermore, the supplier invoice will be unblocked and can be processed. |
Prerequisites to sync invoices to SAP Business ByDesign
To sync invoices from Yokoy to SAP Business ByDesign, the following must be met:
The supplier used in the invoice in Yokoy is mapped to the right supplier in SAP Business ByDesign.
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